**Source URL:** https://medical.veevavault.help/en/lr/1117055/index.md

# Using Rights Manager

The Rights Manager feature standardizes content licensing and consent tracking via a new _Rights_ document type and two subtypes, _License_ and _Consent_. _Rights_ documents track and record rights evidence, _License_ documents define the permitted usage of content, typically bound by dates and a scope, and _Consent_ documents define the consent associated with content usage, including validity and revocation. 

This helps DAM Librarians with renewals and Brand Managers with content reuse verification, establishing a solid foundation for compliance-driven decision-making. This also centralizes previously fragmented metadata from the _Component_ level to the _Rights_ level to more easily validate and track the expiration impact via the _Rights_ document.

The Rights Manager feature provides a _Document Relationship Type_ that links eligible documents, such as _Components_ and _Reference_ documents, with _Rights_ documents. The feature also provides a _Document Type Group_ that enables the _Rights_ document Information panel for the document type. _Rights_ documents are available in the _Related Rights_ panel in the Doc Info pane with color-coded status cards. Rights Manager also includes an _Expiring Rights Report_ for items expiring within 90 days to reduce compliance risks.

### Related Rights Panel

When you open an eligible document and review the Doc Info pane, you can select the _Related Rights_ panel to review associated _Rights_ documents. If no documents are added, you can click **+Add** to add a _Rights_ document from the _Search_ dialog. You can link or unlink one or more _Rights_ documents with the eligible document.

Once the _Rights_ documents are associated, you can filter the _Related Rights_ panel by rights country, and license channel. Each _Rights_ document is displayed in a card with the following rights metadata listed:

  * The document name formatted as a link
  * The document version
  * The color-coded _Rights Document Lifecycle_ state
    * **Red**{:.red}: Inactive states such as _Expired_, _Revoked_, or _Superseded_
    * **Gray**{:.gray}: States such as _Draft_, _In Review_, _Revise_, and _Resubmit_
    * **Green**{:.green}: Active states such as _Approved_ or the workflow steady state
  * The start and expiration date
  * The rights country
  * The document subtype
  * The license type
  * The document number

You can click the _Rights_ document name from the hovercard to open and review the document. If you click <i class="far fa-info-circle"></i>, you can edit the rights metadata in the _Rights Management_ section of the _Information_ panel, including the _Start_ and _Expiration Date_, the _License Type_, the rights _Countries_, the license _Channels_, the _Contacts_, and _Rights Other_.

### Rights Coverage

You can click the **plus** icon **(+)** in the _Related Rights_ panel to add new eligible documents to the rights coverage. You can search for, filter, or upload documents, and link or unlink multiple documents. You can filter the covered documents list by document type and subtype. The eligible document cards are displayed in a grid, and the cards list the document name formatted as a link, the document version, type, and number, and the _Document Lifecycle_ state.

To add an eligible document to a _Rights_ document's coverage, the eligible document's current lifecycle state must allow _Edit Relationships_ within the User Role. 

### Expiring Rights Report

The _Expiring Rights Report_ displays _Rights_ documents with expiration dates within 90 days. This report is available in the _Reports_ tab and lists _Licenses_ and _Consents_ that are about to expire and the eligible documents linked to these _Rights_ documents.

### License Expiration

License expiration is determined by the _Rights Document Lifecycle_ state of the _License_ document, when the document transitions to _Obsolete_ or _Superseded_. The license can be renewed by up-versioning the _License_ document, and existing eligible documents carry forward automatically via the _Rights Document Relationship Type_.

## Enabling Rights Manager

To enable this feature, Admins can navigate to **Admin > Application Settings > Rights Management** and select the **Enable Improved Rights Management** checkbox. This activates the standard _Rights_ document type and subtypes, the _Rights Documents Lifecycle_, the associated document fields, the _Rights Document Relationship Type_, and the _Rights Documents Document Type Group_.

<div class="note-border alert-info">
  <div class="alert alert-info" role="alert">
    <div><i class="far fa-info-circle"></i></div>
    <div class="alert-text">
      <p><strong>Note</strong>: Enabling Rights Manager does not automatically migrate existing custom rights implementations. Legacy custom document types and relationships can coexist until you complete your rights migration.</p>
    </div>
  </div>
</div>



## Related Permissions

The following permissions control functionality related to Rights Manager:

| Type | Permission Label | Controls |
| --- | --- | --- |
| Security Profile | Document Lifecycles: Rights Document: Create, Edit, View, Delete | Ability to create, see, update, and delete _Rights_ documents in the _Related Rights_ panel of the Doc Info page. |
| Document Role | Edit Relationship | Ability to add _Rights_ documents to eligible documents per the _Document Lifecycle_ state. |